Terms & Conditions
Earthbound Civil Pty Ltd
These terms and conditions govern the supply of civil earthworks, construction, installation and associated services by Earthbound Civil Pty Ltd. They apply to every quotation, order and invoice unless agreed otherwise in writing.
1.1 The Client is taken to have exclusively accepted and is immediately bound, jointly and severally, by these terms and conditions if the Client places an order for or accepts delivery of any Works.
1.2 In the event of any inconsistency between the terms and conditions of this Contract and any other prior document or schedule that the parties have entered into, the terms of this Contract shall prevail.
1.3 Any amendment to the terms and conditions contained in this Contract may only be amended in writing by the consent of both parties. The Contractor reserves the right to refuse delivery.
1.4 Electronic signatures shall be deemed to be accepted by either party providing that the parties have complied with Section 14 of the Electronic Transactions (Queensland) Act 2001 or any other applicable provisions of that Act or any Regulations referred to in that Act.
2.1 The Client acknowledges that the Contractor shall (for the duration of the Works) liaise directly with one (1) authorised representative, and that once introduced as such to the Contractor, that person shall have the full authority of the Client to order any Works and/or to request any variation thereto on the Client's behalf. The Client accepts that they will be solely liable to the Contractor for all additional costs incurred by the Contractor (including the Contractor's profit margin) in providing any Works or variations requested by the Client's duly authorised representative.
3.1 The Client acknowledges and accepts that the Contractor shall, without prejudice, accept no liability in respect of any alleged or actual error(s) and/or omission(s):
3.2 In the event such an error and/or omission occurs in accordance with clause 3.1 and is not attributable to the negligence and/or wilful misconduct of the Contractor, the Client shall not be entitled to treat this Contract as repudiated nor render it invalid.
4.1 At the Contractor's sole discretion the Price shall be either:
4.2 The Contractor reserves the right to change the Price:
4.3 Variations will be charged for on the basis of the Contractor's quotation, and will be detailed in writing, and shown as variations on the Contractor's invoice. The Client shall be required to respond to any variation submitted by the Contractor within ten (10) working days. Failure to do so will entitle the Contractor to add the cost of the variation to the Price. Payment for all variations must be made in full at the time of their completion.
4.4 At the Contractor's sole discretion a non-refundable deposit may be required.
4.5 Time for payment for the Works being of the essence, the Price will be payable by the Client on the date/s determined by the Contractor, which may be:
5.1 Subject to clause 5.2 it is the Contractor's responsibility to ensure that the Works start as soon as it is reasonably possible.
5.2 The Works' commencement date will be put back and/or the completion date extended by whatever time is reasonable in the event that the Contractor claims an extension of time (by giving the Client written notice) where completion is delayed by an event beyond the Contractor's control, including but not limited to any failure by the Client to:
5.3 The Contractor may deliver the Works by separate instalments. Each separate instalment shall be invoiced and paid in accordance with the provisions in these terms and conditions.
5.4 Any time specified by the Contractor for delivery of the Works is an estimate only and the Contractor will not be liable for any loss or damage incurred by the Client as a result of delivery being late. However both parties agree that they shall make every endeavour to enable the Works to be supplied at the time and place as was arranged between both parties. In the event that the Contractor is unable to supply the Works as agreed solely due to any action or inaction of the Client, then the Contractor shall be entitled to charge a reasonable fee for resupplying the Works at a later time and date, and/or for storage of the Materials.
5.5 Exclusions from Scope of Works:
6.1 All rubbish generated by the Contractor will be placed in designated areas appointed by the Client but the responsibility of removal is the Client's or the Client's agent, unless otherwise agreed.
6.2 It is the intention of the Contractor and agreed by the Client that:
6.3 The Client agrees to be present at the Worksite when and as reasonably requested by the Contractor and its employees, contractors and/or agents.
6.4 Worksite Inductions:
7.1 The Contractor shall be entitled to rely on the accuracy of any plans, specifications and other information provided by the Client at time of quote. The Client acknowledges and agrees that in the event that any of this information is inaccurate, the Contractor accepts no responsibility for any loss, damages, or costs however resulting from these inaccurate plans, specifications or other information.
7.2 All customary building industry tolerances shall apply to the dimensions and measurements of the Works unless the Contractor and the Client agree otherwise in writing.
7.3 Where the Client is to supply the Contractor with any design specifications (including, but not limited to CAD drawings) the Client shall be responsible for providing accurate data. The Contractor shall not be liable whatsoever for any errors in the Works that are caused by incorrect or inaccurate data being supplied by the Client.
7.4 In the event the Client gives information relating to measurements and quantities of Materials required in completing the Works, it is the Client's responsibility to verify the accuracy of the measurements and quantities before the Client or the Contractor places an order based on these measurements and quantities. The Contractor accepts no responsibility for any loss, damages, or costs however resulting from the Client's failure to comply with this clause.
7.5 Detailed drawings of any services that will be embedded in the concrete, asphalt or other materials are to be provided to the Contractor prior to commencement of any Works. Whilst all due care will be taken, no liability will be accepted by the Contractor for damage to the Works or any other element embedded in the concrete, asphalt or other materials.
7.6 The Client is to supply a model from an engineer one (1) week prior to mobilisation and a minimum of three (3) datum points by surveyor.
8.1 If the Contractor retains ownership of the Materials under clause 12 then where the Contractor is supplying Materials only, all risk for the Materials shall immediately pass to the Client on delivery and the Client must insure the Materials on or before delivery. Delivery of the Materials shall be deemed to have taken place immediately at the time that the Materials are delivered by the Contractor or the Contractor's nominated carrier to the Client's nominated delivery address (even if the Client is not present at the address).
8.2 If the Client specifically requests the Contractor to leave Materials outside the Contractor's premises for collection or to deliver the Materials to an unattended location then such materials shall always be left at the sole risk of the Client and it shall be the Client's responsibility to ensure the Materials are insured adequately or at all. In the event that such Materials are lost, damaged or destroyed then replacement of the Materials shall be at the Client's expense.
8.3 Where the Contractor is required to install the Materials the Client warrants that the structure of the premises or equipment in or upon which these Materials are to be installed or erected is sound and will sustain the installation and work incidental thereto. The Contractor shall not be liable for any claims, demands, losses, damages, costs and expenses howsoever caused or arising in connection with the installation and work incidental thereto.
8.4 The Client acknowledges that, under no circumstances, will the Contractor handle removal of asbestos product. In the event asbestos (or other hazardous material) is discovered on the Worksite:
9.1 Unless otherwise agreed in writing between the Client and the Contractor, it shall be the Client's responsibility to advise the precise location of all underground services on the site and clearly mark the same. The mains/services the Client must identify include, but are not limited to, electrical services, gas services, sewer services, pumping services, sewer connections, sewer sludge mains, water mains, irrigation pipes, communication cables, fibre optic cables, oil pumping mains, and any other services that may be on site.
9.2 Whilst the Contractor will take all care to avoid damage to any underground services, the Client agrees to indemnify the Contractor in respect of all and any liability claims, loss, damage, costs and fines as a result of damage to services not precisely located and notified as per clause 9.1.
10.1 The Client and the Contractor shall comply with the provisions of all statutes, regulations and bylaws of government, local and other public authorities that may be applicable to the Works, including any work health and safety laws (WHS) and any other relevant safety standards or legislation pertaining to the Works.
10.2 Both parties acknowledge and agree:
10.3 The Client shall obtain (at the expense of the Client) all licences and approvals that may be required for the Works.
10.4 The Contractor shall comply with the terms and conditions of all such consents and approvals in so far as such consents and approvals relate to the carrying out of the Works.
11.1 The Client acknowledges that health and safety is a priority of the Contractor. Acknowledging the Contractor's health and safety priority, the Client will:
11.2 The parties agree that it is imperative that any breach of this clause 11 must be immediately remediated.
12.1 The Contractor and the Client agree that ownership of the Materials shall not pass until:
12.2 Receipt by the Contractor of any form of payment other than cash shall not be deemed to be payment until that form of payment has been honoured, cleared or recognised.
12.3 It is further agreed that until ownership of the Materials passes to the Client in accordance with clause 12.1:
13.1 The Contractor may register a Security Interest over the Materials supplied under this Contract on the Personal Property Securities Register (PPSA Register) to secure payment of the Price and performance of the Client's obligations.
13.2 The Client agrees to do anything reasonably required by the Contractor to enable the Contractor to register, maintain and enforce any Security Interest arising under or in connection with this Contract, including executing any documents and providing any information.
13.3 The Client waives its right to receive any verification statement in relation to any registration on the PPSA Register.
14.1 In consideration of the Contractor agreeing to supply the Materials, the Client charges all of its rights, title and interest (whether joint or several) in any land, realty or other assets capable of being charged, owned by the Client either now or in the future, to secure the performance by the Client of its obligations under these terms and conditions (including, but not limited to, the payment of any money).
14.2 The Client indemnifies the Contractor from and against all the Contractor's costs and disbursements including legal costs on a solicitor and own client basis incurred in exercising the Contractor's rights under this clause.
14.3 The Client irrevocably appoints the Contractor and each director of the Contractor as the Client's true and lawful attorney/s to perform all necessary acts to give effect to the provisions of this clause 14 including, but not limited to, signing any document on the Client's behalf.
15.1 All information and materials given to any third party by Earthbound Civil under this Contract is the property of Earthbound Civil and is only made available on the condition that:
15.2 Earthbound Civil retains all intellectual property rights in its designs, drawings, specifications and methodologies. No licence is granted to the Client to use such intellectual property beyond the scope of the Works.
15.3 Earthbound Civil will not infringe any patent, trademark, copyright or other intellectual property right in performing the Works.
16.1 An event of default ("Default Event") occurs if:
16.2 On the occurrence of a Default Event:
17.1 Each party must keep confidential all Confidential Information of the other party and not disclose it to any other person, except:
17.2 Clause 17.1 does not apply to information that is required to be disclosed by Law or the requirements of a stock exchange, but only to the extent that the information is required to be disclosed.
18.1 Any written notice given under this Contract shall be deemed to have been given and received:
18.2 Any notice that is posted shall be deemed to have been served, unless the contrary is shown, at the time when by the ordinary course of post the notice would have been delivered.
19.1 At the Contractor's sole discretion, if there are any disputes or claims for unpaid Materials and/or Works then the provisions of the Building Industry Fairness (Security of Payment) Act 2017 may apply.
19.2 Nothing in this contract is intended to have the effect of contracting out of any applicable provisions of the Building Industry Fairness (Security of Payment) Act 2017 of Queensland, except to the extent permitted by the Act where applicable.
20.1 To the maximum extent permitted by law, the Contractor's total aggregate liability to the Client for any loss, damage, cost or expense arising out of or in connection with the Works (whether in contract, tort, negligence, or otherwise) shall not exceed the total Price paid or payable by the Client under this Contract for the specific Works giving rise to the claim.
20.2 The Contractor shall not be liable for any indirect, consequential, special or economic loss, loss of profit, loss of revenue, loss of opportunity, loss of goodwill, or loss of anticipated savings, howsoever caused and whether arising under contract, tort (including negligence), breach of statutory duty or otherwise.
20.3 Nothing in this Contract limits or excludes any guarantee, warranty, right or remedy which cannot be excluded or limited under the Australian Consumer Law (Competition and Consumer Act 2010 (Cth), Schedule 2).
21.1 The Contractor shall, prior to commencing the Works and for the duration of the Works, maintain the following insurances at minimum:
21.2 The Contractor shall, upon request, provide the Client with certificates of currency for all insurances required under clause 21.1 prior to commencing Works.
21.3 The Client shall maintain appropriate insurance cover for the Worksite, including property insurance, for the duration of the Works.
22.1 The Contractor shall, in performing the Works, comply with all applicable environmental laws and regulations, including but not limited to the Environmental Protection Act 1994 (Qld) and any relevant environmental approvals or conditions pertaining to the Worksite.
22.2 The Contractor shall take all reasonable steps to minimise environmental impact during civil earthworks, including implementing appropriate erosion and sediment controls (ESC) in accordance with the IECA Best Practice Erosion and Sediment Control guidelines (current edition) and any applicable local council requirements.
22.3 If contaminated soil or material is unexpectedly encountered during the Works, the Contractor shall immediately notify the Client and suspend Works in the affected area. Any costs associated with testing, remediation or lawful disposal of contaminated material discovered after the commencement of Works shall be treated as a variation in accordance with clauses 4.2 and 4.3, and shall be at the Client's expense unless otherwise agreed in writing.
22.4 The Client warrants that all necessary environmental approvals, development approvals, and permits for the Works have been obtained prior to the Contractor commencing. The Client indemnifies the Contractor against any fines, penalties, remediation costs or third-party claims arising from the Client's failure to obtain such approvals.
23.1 Practical Completion shall be deemed achieved upon completion of the Works and provision by the Contractor of a Level 1 Geotechnical Report, which shall constitute sufficient geotechnical documentation unless otherwise agreed in writing by the parties.
23.2 Before Practical Completion the Client shall notify the Contractor in writing of any defects in the Works. The Contractor shall, within a reasonable time of receiving such notice, rectify any defects that are due to the Contractor's workmanship or materials, at no additional cost to the Client.
23.3 The defects liability obligations under this clause shall not apply to defects arising from:
24.1 The Client warrants that all geotechnical information, soil reports, bore logs, and site investigations provided to the Contractor are accurate and complete to the best of the Client's knowledge. The Contractor is entitled to rely on such information.
24.2 If the Contractor encounters latent conditions (including, but not limited to, unexpected rock, high groundwater levels, collapsible soils, expansive clays, acid sulfate soils, or uncharted underground structures) that differ materially from those indicated in the geotechnical information provided or reasonably foreseeable, the Contractor shall promptly notify the Client in writing. Such latent conditions shall entitle the Contractor to a variation in accordance with clauses 4.2 and 4.3.
24.3 Where rock excavation is encountered and has not been expressly included in the scope of Works, it shall be treated as a variation and charged at the Contractor's prevailing rate for rock excavation as notified to the Client.
25.1 The Works shall be deemed to have reached practical completion when they have been completed in accordance with this Contract, except for minor omissions or defects that do not prevent the Works from being used for their intended purpose ("Practical Completion").
25.2 The Contractor shall provide the Client with written notice when the Contractor considers that Practical Completion has been achieved. The Client shall, within five (5) Business Days of receiving such notice, either confirm Practical Completion in writing or provide a written list of items to be completed or rectified before Practical Completion can be confirmed.
25.3 If the Client fails to respond within the five (5) Business Day period, Practical Completion shall be deemed to have occurred on the date stated in the Contractor's notice.
25.4 Upon Practical Completion, the Client shall:
26.1 The Contractor may suspend the Works (in whole or in part) by giving the Client written notice if:
26.2 Where Works are suspended due to an act or omission of the Client, all additional costs incurred by the Contractor (including standing-time charges for plant and equipment, labour, and demobilisation/remobilisation costs) shall be a variation under clauses 4.2 and 4.3, payable by the Client.
27.1 If a dispute arises under or in connection with this Contract ("Dispute"), a party must not commence court or arbitration proceedings (except for urgent interlocutory relief) unless that party has first complied with this clause 27.
27.2 A party claiming a Dispute has arisen must give written notice to the other party specifying the nature of the Dispute ("Dispute Notice"). Within ten (10) Business Days of the Dispute Notice, the parties' senior representatives shall meet (in person or by video conference) and attempt to resolve the Dispute in good faith.
27.3 If the Dispute is not resolved within fifteen (15) Business Days of the Dispute Notice, either party may refer the Dispute to mediation administered by the Resolution Institute (or a similar body) before commencing legal proceedings, unless the matter relates to an unpaid payment claim under the Building Industry Fairness (Security of Payment) Act 2017.
27.4 This Contract shall be governed by and construed in accordance with the laws of Queensland, Australia. The parties submit to the non-exclusive jurisdiction of the courts of Queensland.
28.1 The Contractor may subcontract any part of the Works without the prior written consent of the Client, provided that the Contractor shall remain fully responsible for the performance of the subcontracted Works and for the acts and omissions of any subcontractor as if they were the acts and omissions of the Contractor.
28.2 All subcontractors engaged by the Contractor shall hold appropriate licences and qualifications as required by Queensland law, and shall be required to comply with the same health, safety and environmental obligations as apply to the Contractor under this Contract.
29.1 Neither party shall be liable for any delay or failure to perform its obligations under this Contract to the extent that such delay or failure is caused by a Force Majeure Event. A "Force Majeure Event" means any event outside a party's reasonable control, including but not limited to acts of God, floods, cyclones, extreme weather events (including rainfall events exceeding Bureau of Meteorology-recorded 1 in 20-year events), earthquake, fire, pandemic, epidemic, war, civil unrest, acts of terrorism, strikes (other than by the Contractor's own workforce), government orders, or changes in law.
29.2 The party affected by a Force Majeure Event must notify the other party as soon as practicable, and the time for performance shall be extended by the period of delay caused by the Force Majeure Event. If the Force Majeure Event continues for more than sixty (60) days, either party may terminate this Contract by giving written notice, and the Contractor shall be entitled to payment for all Works completed and all reasonable costs incurred to the date of termination.
30.1 Unless otherwise stated, all amounts referred to in this Contract are exclusive of Goods and Services Tax ("GST"). Where GST is payable on a supply made under this Contract, the recipient shall pay to the supplier an additional amount equal to the GST payable on that supply, subject to the supplier providing a valid Tax Invoice.
30.2 If the GST amount payable on a Taxable Supply changes for any reason, the parties agree to adjust the amounts payable accordingly and to issue any amended or replacement Tax Invoice as required.
In this Contract, unless the context otherwise requires, the following terms have the meanings set out below:
Version: May 2026.
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